Short Report and Memo

Short  Report and Memo

Memo :

Memo is a short note to remind someone about something, for example abou appointment, from superiors to subordinates.

            When we write a memo, we should put our memo in the right place. Make sure that people to whom the memo is addressed will read it.

Format of Memo

Memos are distinguished by a header that includes DATE, TO, FROM, and SUBJECT lines.  Other lines, such as CC or BCC, may be added as needed.  An RE (“Reference”) line may be used instead of SUBJECT, but this use is becoming rarer as “RE” is often mistaken as “Reply” because of its use in email.

• DATE:  List the date on which the memo is distributed.
• TO:  List the names of the recipients of the memo.  If there are several recipients, it’s acceptable to use a group name, such as “All Employees” or “Personnel Committee Members.”
• FROM:  List the name and job title of the writer(s). 
• SUBJECT:  Think of the SUBJECT line as the title for the memo.  Make it specific so that readers can immediately identify the topic.

These headings may be double- or single-spaced, and the SUBJECT line is often in all capital letters.  Furthermore, the order of the items can vary.  Many organizations have their own style preferences on these issues.  If not, the order listed above, double-spaced, is the most common.

The text of memos typically uses block format, with single-spaced lines, an extra space between paragraphs, and no indentions for new paragraphs.  However, if a report using memo format stretches to a few pages in length, double spacing may be used to improve its readability.

Example of Memo  

To        : Mrs. Hanna

From    : Mrs Maria. The Principal

Date     : November 26 2013

            We are going to have a teacher’s meting today. However, I will be absent due to my sickness. So, plase chair the meeting an tell me the result tommorrow. 

Short Reports :

      Short Report is a text that giving information about something. in delivering a short report, we should give information based on the scientific research.

 Example of Short Reports :

Panda in Short Report text 

Have you known panda? How are pandas look like? Well,pandas are mammal. It means that pandas bear live babies. They  feed the babies on milk.
Panda is like bear. their bodies are typical. It has two dominant colors, white and black. Panda's fur is seen dominantly in white or snowy. While the legs, ears, eyes, and also the muzzle are covered with black fur.
Formerly, panda lived in South and East China. It was also found in part of Myanmar and Vietnam. Today, panda is seen a lot in forest area in Sinchuan, Gangsu, and Shaanxi of China
Panda looks cute however it is actually a wild animal. It is like a bear. Because it has strength, panda potentially becomes a frightful animal.